1) Premium
The supplier can send the invoice data in many different ways to Basware (structured files or usage of a printer driver). The service provider takes care about data validation, converts the input data into the target format and subsequently delivers the document to the invoice receiver.
Note:
By choosing structured files transmission, be aware that one-time connection costs may arise.
If the sending company already uses its own eInvoicing provider, the selected partner can still be used. To enable a smooth invoice transfer to the recipient (here Mercedes-Benz) both service providers have to agree upfront on the format as well as the transmission channel (“roaming”).
Pricing:
Annual packages are offered based on invoice quantities. Within this package, documents can be sent to multiple receivers.
If the ordered package is smaller than the transmitted documents, an additional fee for exceeding transactions will be charged (see details below).
Benefits:
Fully automated solution for large number of documents
Invoice line item capturing enables automated data processing
Highest data quality
No implementation fees by using printer driver solution (software free of charge)
Test phase between supplier, Basware and Mercedes-Benz Group AG before Go-Live
Further questions, please contact the eInvoicing team of Mercedes-Benz Group AG: eInvoicing@mercedes-benz.com
2) Invoice Key In
With Basware Invoice Key In, invoices can be created easily and free of charge by using the Basware portal. The supplier has to enter the data manually, upload functionality for attachments is available. Afterwards, the documents will be forwarded automatically to the invoice recipient. These are available on the Basware portal for three months and can be downloaded as needed.
https://portal.basware.com/open/webediinsteadInvoiceKeyIN
Benefits:
Free of charge solution
Immediate start after registration on the portal
Easy access from anywhere
Support for signing in and sending via Invoice Key In can be found
in the Supplier Portal under Basware in the Basware Invoice Key-In User Guide
Here you will find an additional explanation by video: Invoice Key-In Video
3) Email PDF
Invoices can be sent as readable PDF to Basware easily and free of charge via email.
A complete overview of all receiver e-mail addresses can be found in the Supplier Portal under:
Invoice Requirements "Invoice addressing and VAT identification numbers"
Here you will also find all further details about the procedure: Basware E-Mail Pdf Flyer
Attention:
This service is limited to a maximum of 500 invoices / year to the Mercedes-Benz Group AG. For larger volumes, please use the Premium version.
Basware reads the data from the PDF invoice and sends the PDF along with the data set to the invoice recipient via the existing interfaces.
Benefits:
Free of charge
Immediate start after registration on the Basware portal
No IT investments required - use of existing email programs and PDF formats
Support for sending via email PDF can be found:
in the Supplier Portal under Basware in the Basware User Guide
Here you will find an additional explanation by video:
PDF e-Invoice Onboarding Video
Support
Basware Customer Service Portal:
https://basware.service-now.com/bw
For additional support: