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    The transmission process via the service provider Basware complements Mercedes-Benz eInvoicing portfolio. Basware offers different ways of invoice sending and is very appropriate in regards to usage, data quality as well as from a monetary perspective for both parties.
    Please find below the different options:

    1) Premium

    The supplier can send the invoice data in many different ways to Basware (structured files or usage of a printer driver). The service provider takes care about data validation, converts the input data into the target format and subsequently delivers the document to the invoice receiver.


    Note:

    By choosing structured files transmission, be aware that one-time connection costs may arise. 


    If the sending company already uses its own eInvoicing provider, the selected partner can still be used. To enable a smooth invoice transfer to the recipient (here Mercedes-Benz) both service providers have to agree upfront on the format as well as the transmission channel (“roaming”). 


    Pricing:

    Annual packages are offered based on invoice quantities. Within this package, documents can be sent to multiple receivers. 

    If the ordered package is smaller than the transmitted documents, an additional fee for exceeding transactions will be charged (see details below).

     

    Benefits: 

    Fully automated solution for large number of documents

    Invoice line item capturing enables automated data processing  

    Highest data quality 

    No implementation fees by using printer driver solution (software free of charge)

    Test phase between supplier, Basware and Mercedes-Benz Group AG before Go-Live


    Further questions, please contact the eInvoicing team of Mercedes-Benz Group AGeInvoicing@mercedes-benz.com



    2) Invoice Key In

    With Basware Invoice Key In, invoices can be created easily and free of charge by using the Basware portal. The supplier has to enter the data manually, upload functionality for attachments is available. Afterwards, the documents will be forwarded automatically to the invoice recipient. These are available on the Basware portal for three months and can be downloaded as needed.


    https://portal.basware.com/open/webediinsteadInvoiceKeyIN 


    Benefits:


    Free of charge solution

    Immediate start after registration on the portal

    Easy access from anywhere 

     


    Support for signing in and sending via Invoice Key In can be found 

    in the Supplier Portal under Basware in the Basware Invoice Key-In User Guide 


    Here you will find an additional explanation by video: Invoice Key-In Video 



    3) Email PDF 

    Invoices can be sent as readable PDF to Basware easily and free of charge via email.


    A complete overview of all receiver e-mail addresses can be found in the Supplier Portal under:

    Invoice Requirements "Invoice addressing and VAT identification numbers"  


    Here you will also find all further details about the procedure: Basware E-Mail Pdf Flyer

     

    Attention: 

    This service is limited to a maximum of 500 invoices / year to the Mercedes-Benz Group AG. For larger volumes, please use the Premium version.


    Basware reads the data from the PDF invoice and sends the PDF along with the data set to the invoice recipient via the existing interfaces. 


    Benefits:

    Free of charge

    Immediate start after registration on the Basware portal

    No IT investments required - use of existing email programs and PDF formats 

     

    Support for sending via email PDF can be found:

    in the Supplier Portal under Basware in the Basware User Guide 


    Here you will find an additional explanation by video: 

    E-Mail Pdf Service  

    PDF e-Invoice Onboarding Video



    Support

    Basware Customer Service Portal:

    https://basware.service-now.com/bw 

     

    For additional support:

     eInvoicing@mercedes-benz.com


    Downloads

    Basware User Guide Email PDF (1).pdf

    pdf (0,94 MB) - 12.1.2023

    Basware Invoice Key-In User-Guide.pdf

    pdf (0,75 MB) - 12.4.2023

    E-Mail Pdf Flyer.pdf

    pdf (0,21 MB) - 12.1.2023

    Basware eMail Pdf email addresses.pdf

    pdf (0,44 MB) - 12.1.2023